% EXAMPLE.TEX  -  LaTeX input file for example of minutes and agenda
%                 of committee meetings
%                 (Pete Digby, 3.4.90)

% ----- This line is a comment, introduced with the % character.
% ----- Comments starting ----- are for information;
% ----- comments starting ***** mark places where changes will
% ----- probably be needed.

\documentstyle[11pt,minutes]{article}   % ----- specifies style

% ***** for a draft version, i.e. with wider line spacing,
% *****    change the next line from a comment, OR ...
  \DRAFT
% ***** ... for a final version of the minutes, i.e. without wider
% *****    line spacing, comment out the  \DRAFT  command

% ***** for a version with an Agenda for the next meeting change the
% *****    next line from a comment, OR ...
  \AGENDA
% ***** ... for a version without an agenda comment out
% *****    the  \AGENDA  command

% ***** for a final version of the Agenda change the
% *****    next line from a comment, OR ...
%\FINAL
% ***** ... for a provisional version of the agenda comment out
% *****    the  \FINAL  command

% ***** change the next two lines to correct date and time
\newcommand{\thisdate}{29th~February 1990}
\newcommand{\thistime}{11.20~a.m.}

% ***** change the next line to the correct date for the last meeting
\newcommand{\lastdate}{29th~February 1890}

% ***** change the three lines below to the correct date, time,
% *****    and place, for the next meeting
\newcommand{\nextdate}{Sunday 29th~February 2090}
\newcommand{\nexttime}{11.20~a.m.}
\newcommand{\nextplace}{the committee meeting room}

\input{mins_set}

% = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = =

\begin{document}

% ***** in the next section list the members present, within curly brackets,
% *****    using their initials in the style shown;
% *****    the same style should be used in the Apologies for Absence;
% *****    the list given below is complete (1.4.90)
\whoat{\chaiR, \pgnD, \goD}

\begin{minutes}  % ----- begins auto-numbering of Minute-items

% ***** use either the  \apologies  or  \noapologies  command;
% *****    for the  \apologies  command list the relevant people within
% *****    curly brackets, e.g. as  {\toM, \dicK\ and \harrY}
%\apologies{}
\noapologies

% = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = =

% ----- Within the body of the report use commands, as e.g.
% -----    \progress{Shortage of aardvarks}{shortrdvrks}
% ----- to mark Matters Arising from the Minutes for the Agenda for the
% ----- next meeting. This will put a dagger in the margin of the
% ----- Minutes and will put the item, together with its item number,
% ----- specifically in the Agenda for the next meeting

% ----- Queries can be put into a draft version of the Minutes with e.g.
% -----    \query{How many aardvarks}
% ----- This is intended to obtain specific extra information from, e.g.
% ----- the Chairman, prior to producing the final version of the Minutes.
% ----- The text is put into the margin, in a bold font, followed by a
% ----- question mark

% = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = =

\minitem{Minutes of the last meeting}

% ***** put any comments and/or corrections to the minutes of the last
% *****    meeting here, or use the  \nocorrections  command
\nocorrections

% = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = =

\begin{matters}  % ----- Begins Matters arising

% ***** use  \matter{<header>}{<item label>} <text>  commands to put any
% *****   matters arising from the minutes here, as e.g.
% \matter{Aardvark sightings}{rdvrks} Two aardvarks were seen on 1st April.

\matter{Use of LaTeX}{ltx} Everbody is finding that \LaTeX\ is wonderful.

\end{matters}    % ----- Ends Matters arising.

% = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = =

\begin{REPS}          % ----- Begins auto-lettering of Reps. Report items

% ***** use  \repsection{ <name> }  and  \item  commands for items of
% *****   the Reps. report; a full list of  \repsection  commands is given
% *****   below, but are not all necessary nor is a subdivision precluded.

\repsection{Statistics}  % ----- Starts a new section of the Report.

\item Version 2 of \genstat\ has been completed.

\end{REPS}           % ----- Ends auto-lettering of Reps. Report items.

% = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = =

\begin{CD}          % ----- Begins auto-lettering of CD Report items

% ***** use  \repsection{ <name> }  and  \item  commands for items of
% *****   the CD report; commonly-used  \repsection  commands are
% *****   given below, but are not all necessary nor are others precluded.

\repsection{Hardware}           % ----- Starts a new section of the Report.

\item All the \vax s are overloaded. However, \resa\ has stopped crashing.
\progress{Upgrade to the Vax cluster}{vax}

\item All users of the \sun\ systems seem to be pleased with them.

\repsection{Word-processing}

\item A \pscrpt\ laser-printer has \query{GOD: when} been connected to the
\pcmptr\ in the terminal-area for the production of \TeX\ and \LaTeX\
documents.

\end{CD}           % ----- Ends auto-lettering of Report items.

% = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = =

% ***** Either use the  \noaob  command; or use the  \begin{aob}  and
% *****    \end{aob}  commands, with  \item  commands in-between.

\noaob

%\begin{aob}

%\item

%\end{aob}

% = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = =

\nextmeeting{\nextdate}{\nexttime}{\nextplace}

\end{minutes}    % ----- Ends auto-numbering of Minute-items

% = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = =

\ifagenda

\begin{agenda}   % ----- Begins the preparation of an Agenda

% ***** the  next two \agendaitem commands will usually be necessary,
% *****  to add the `standard' agenda items (N.B. apologies, minutes,
% *****  matters are generated by the  \begin{agenda}  command);
% *****  use similar commands to add any other items to the main agenda

\agendaitem{Representatives Reports}

\agendaitem{CD Report}

% ***** either use the  \agendaitem{Any Other Business}  command; or use
% *****    the  \begin{agendaaob}  and  \end{agendaaob}  commands with
% *****    \aobitem{ <initials> }{ <heading> }  commands in-between if
% *****    there are any known items of other business;
% *****    N.B. <initials> are not preceded by backslash, and are in
% *****    curly-brackets, as e.g.
% \aobitem{PGND}{Shortage of aardvarks}

\agendaitem{Any Other Business}

%\begin{agendaaob}

%\aobitem{ }{ }

%\end{agendaaob}

\end{agenda}     % ----- Ends the preparation of an Agenda

\makeagenda

\fi

\end{document}
